Fit-Out Submission Packages Done Right – Layout Plans, As-Built Drawings, and Structural Clearance
Introduction: Approvals Begin With Documentation
If you’re planning a shop, office, or restaurant fit-out in Dubai, the design is only half the battle. The other half? Submitting a complete, compliant, and technically accurate fit-out package to the relevant authority.
From layout plans and as-built drawings to structural clearance letters, Dubai authorities require full documentation to issue permits—whether you’re applying through Dubai Municipality (DM), Dubai Development Authority (DDA), Trakhees, or a free zone like DMCC or DIFC.
At Structural Solutions, we specialize in freelance structural documentation services for fit-outs. We handle all the engineering side of submission packages—so your contractor or designer can submit with confidence.
Table of Contents
What Is a Fit-Out Submission Package?
A fit-out submission package is a set of drawings, calculations, and authority forms required to obtain approval for any modification, renovation, or interior work in commercial and residential properties across Dubai.
It typically includes:
- Existing layout / as-built drawings
- Proposed layout and architectural modifications
- Structural scope and impact declarations
- MEP interface drawings (if applicable)
- Engineering calculation reports
- Authority-specific formatting and CAD layering
- Engineer’s stamp (if structural elements are modified)
Without a complete package, your submission may be rejected or delayed—costing you time and money.
Why Fit-Out Packages Get Rejected
| Reason | Impact |
| Incomplete drawings or missing views | Delays in approval |
| No structural clearance for wall removal | Rejection or stop-work notice |
| Poor CAD formatting / wrong layers | Requires resubmission |
| No engineer stamp where required | Rejected outright |
| Incorrect or outdated as-built drawings | Approval may be invalid |
At Structural Solutions, we ensure everything is done right, the first time—with all required formats, authority layers, and technical detail.
What’s Included in a Complete Fit-Out Submission Package?
Here’s what we typically prepare or review for you:
✅ 1. As-Built Drawings
- We prepare or verify accurate as-built drawings of your unit
- If no original drawings exist, we can prepare these from site photos or site visits
- Includes existing partitions, columns, slabs, AC ducts, bathrooms, and kitchens
✅ 2. Proposed Layout Plans
- Fully dimensioned floor plan with:
- New walls
- Demolitions
- Furniture layout
- Doors and access paths
- Emergency exits (if applicable)
✅ 3. Structural Impact Declaration
- Declaration if no structural elements are affected
- Structural clearance if a wall, column, or slab is being modified
- Stamped by a UAE-licensed engineer (provided by us)
✅ 4. Authority-Formatted CAD Files
- Drawings in correct layers for:
- DM (BPS Portal)
- DDA (E-Engineer Portal)
- Trakhees (EHS Portal)
- Free Zone portals (IFZA, DMCC, etc.)
- Includes title blocks, north arrows, and scaled views
✅ 5. Engineering Calculation Notes (if needed)
- Wall removal
- Slab opening for stairs or HVAC
- Roof load checks
- Structural overlays for critical works
✅ 6. Revision Handling & Comments Support
- Authorities often request drawing or scope clarifications
- We provide quick revisions to address feedback without delay
Fit-Out Package Examples by Sector
| Project Type | Documents Required |
| Retail Shop | As-built, proposed layout, partition details, ceiling plan |
| Café or Restaurant | Kitchen layout, MEP routes, fire safety, plumbing zones |
| Office | Open workspace layout, partitions, glass walls, AC relocation |
| Clinic / Healthcare | Room classification, HVAC compliance, plumbing lines |
| Warehouse / Industrial | Equipment layout, loading zones, structural load checks |
Why Contractors and Designers Trust Us
At Structural Solutions, we operate as a freelance engineering support team—so you’re not hiring a full consultancy but still get:
✅ Stamped drawings by a UAE-licensed structural engineer
✅ CAD-compliant drawings for authority portals
✅ Structural checks that avoid approval rejections
✅ Support within 2–5 working days in most cases
✅ Competitive pricing for small and mid-sized projects
We’re here to make your fit-out approval process smooth, fast, and stress-free.
Case Study – Retail Unit in Dubai Hills Mall
Scope: Wall demolition and kitchen relocation in a 40 m² café
Challenge: Tenant had no original drawings; contractor was unfamiliar with DDA portal
Solution:
- Structural Solutions prepared full set of as-built + proposed layouts
- Provided structural clearance letter and DWG submission-ready files
- Coordinated with landlord and DDA
- Approval granted in 4 working days
Client saved: Over AED 6,000 compared to traditional consultant fees
Timeline & Pricing
| Service | Turnaround | Starting Fee |
| Basic Fit-Out Drawing Set | 2–3 days | AED 1,800 |
| With Structural Wall Removal | 3–5 days | AED 2,800–4,000 |
| Complete Submission Package (All Docs) | 4–6 days | AED 3,500–5,500 |
We offer fast-track service for urgent submissions.
FAQs
Q: Can you prepare drawings from photos or site sketches?
✅ Yes. We frequently draft as-built plans based on site visuals or contractor sketches.
Q: Do you help with the submission process itself?
✅ We support your contractor or main consultant with portal upload formats and revisions.
Q: Is your engineering stamp accepted by DM, DDA, and Trakhees?
✅ Yes. All documents are signed/stamped by UAE-licensed structural engineers.
Q: Can you handle retrospective approvals for works already done?
✅ Yes. We help regularize completed fit-outs with structural assessments and compliance declarations.
Conclusion: Fit-Out Documentation Done Right = Faster Permits
When your submission package is complete, clear, and properly formatted, you reduce approval timelines dramatically—and avoid costly resubmissions.
Whether you’re a contractor, designer, business owner, or property manager, Structural Solutions is your behind-the-scenes engineering partner for:
- As-built drawings
- Fit-out layouts
- Structural clearance
- Submission-ready DWGs
Let us do the paperwork—so you can focus on the build.
📩 Need help with your fit-out submission?
Send us your layout or scope—we’ll review and reply within 24 hours.
🌐 www.structuralsolutions.ae
📧 info@structuralsolutions.ae
📞 WhatsApp or Call: 055 339 4451
Structural Solutions – Fit-Out Submission Experts for Dubai’s Fastest Growing Projects.
